Edward Jones Privacy Notice

Applicant Personal Information Processing Notice

Just as Edward Jones strives to protect the privacy of our clients and associates, we recognize the need to protect personal information about our applicants. This page explains personal information we collect about you, why we collect that information, and to whom that information may be disclosed.

What Personal Information Do We Collect?
Edward Jones collects information about who you are, including your name, social insurance number, and contact information. We may also collect information about your experience, education, and qualifications for employment at Edward Jones, including information provided by previous employers and other references or gathered in the course of conducting a background check.

Edward Jones does not collect personal information about you from third parties or other sources unless the collection is justified by the nature of the particular job to be filled and is proportionate to the potential risks to us by not having the information. For example, to protect our clients, Edward Jones performs various background screens before making any final hiring decisions.

Edward Jones may check your references, collect personal information about you from a third party or outside source, and/or verify personal information you provide to us. By providing the names of your references and their contact information, and by submitting your application, you are consenting to the use and disclosure of your personal information in this manner. We process your personal information from the references you supply, third parties, and/or other sources only for the purpose of making employment related decisions. You will generally have an opportunity to explain discrepancies between the personal information that you supply to us and information that a third party supplies about you (if it is possible to do so without compromising the privacy of the third party).

Edward Jones limits its collection and use of sensitive personal data. For example, we do not collect information about your religion, ethnic background, or membership in union. We do, however, process personal data, including sensitive personal data, when required by law, as necessary because of the nature of a particular job, to administer an employee benefit plan, to fulfill the terms of your employment contract with us or a contract between us and a third party for your benefit, for legal matters, or to respond to an emergency.

Where the law limits our ability to consider information about criminal convictions, we will inform you of these limitations before collecting information and will delete information in our records as required.

Why Do We Collect Your Personal Information?
Edward Jones limits the collection and processing of personal information to that which is fair, lawful, relevant to, and not excessive for, the purposes of:

(1) Operating and planning for the operations of our business
(2) Making recruitment and/or employment decisions
(3) Fulfilling our obligations as an employer
(4) Establishing, asserting, or defending our legal rights
(5) Preventing or detecting unlawful activities
(6) Complying with law, regulation, or valid legal process
(7) Achieving other important employment related purposes (e.g., equal opportunities monitoring).

Who Has Access to Your Personal Information and Where is it Processed?
In appropriate circumstances, we may disclose your personal information to accomplish the goals described above. Edward Jones personnel are authorized to access your personal information only as necessary to perform their respective functions. Edward Jones discloses relevant personal information to its affiliate and to service providers located in the United States who perform services on our behalf.

Most Edward Jones human resources functions, including the review and evaluation of applications and resumes, checking of references, performance of background checks, decisions with regard to hiring, and processing of payroll, commissions, and benefits, are centralized in the United States. These functions are performed by Edward Jones its affiliate, and service providers in Canada and the United States. As a result, your personal information will be transferred to the United States in order to accomplish the purposes described in the section, "Why Do We Collect Your Personal Information?"

Edward Jones maintains a process for vetting service providers and engages those that have appropriate experience and competencies. Service providers that process personal information must agree by contract to use the information for permitted purposes only, to protect it, and not to disclose it unless required by law to do so. Edward Jones monitors the performance of its service providers. For more information, contact, Edward Jones, Attention: Privacy Officer, Sussex Centre, Suite 902, 90 Burnhamthorpe Road West, Mississauga, ON L5B 3C3.

We may also transfer your personal information internationally to obtain legal advice or to establish, exercise, or defend our legal rights; to protect your vital interests; as required by law and regulation; or for reasons of substantial public interest.

Protecting Your Personal Information
Edward Jones has implemented an information security program that includes physical, technical, and organizational measures. This program is designed to help protect your personal information from unauthorized access, unlawful processing, and accidental loss, destruction, or alteration. Please understand, however, that even the best information security programs do not provide a guarantee against these risks.

Online Information Collection
Edward Jones Web servers collect your Internet Protocol (IP) address for the purpose of system administration and internal reporting of aggregate information. We use this information to improve our Web site, develop marketing, monitor Web site performance, and better meet user needs. When you request pages from our Web site, our servers log your IP address. Using IP addresses, we can determine the domain names of Internet service providers (ISPs) used to access an Edward Jones recruiting Web site. These domain names do not personally identify visitors. This means that your visit to our recruiting Web site is logged but remains anonymous.

This Web site's functions are based, in part, on your browser's ability to accept cookie files. Cookies are pieces of information that a Web site transfers to your hard drive. Cookies help us track visitors to this Web site. We use a third party provided cookie for this function. Most browsers are initially set-up to accept cookies. You may set your preferences to refuse cookies; however, this may limit your access to some areas of this Web site.

Our Web site may contain links to other Web sites. Please be aware that Edward Jones is not responsible for the privacy practices or content of other Web sites.

In order to improve our service and to meet our regulatory requirements, your e-mail communication may be reviewed, monitored or acted upon by Edward Jones associates.

The Financial Advisor application and the form to request a Financial Advisor information kit are secured using encryption while in transit. Other messages or forms sent on our recruiting Web site are not encrypted or otherwise secured.

Further Information
If you have any questions about this notice, please contact the Edward Jones Human Resources Department.

EJC: 06/10